Industry: 
Administration
Region: 
Cyprus

Our client, an investment brokerage and advisory for mainland and international high net worth Chinese looking for overseas investment and business venture options, has opened a new office in Limassol, and seeks to hire an experienced Office Manager.

The successful candidate will be responsible for the overall operations of front office activities, including but not limited to the coordination, directing and supervision of office services such as reception, payroll management, purchase requests, facility management, travel and event logistics, meeting scheduling and other related business activities. The ideal candidate has outstanding communication skills, extensive and established local network pertaining to office service activities, and is an efficient problem-solver.

Key Responsibilities:

  • Direct, coordinate, and supervise overall office operations and procedures including but not limited to preparing payroll, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, assigning and monitoring clerical functions, arranging internal and external meetings, and other administrative activities
  • Manage the reception area to ensure effective telephone and mail communications both internally and externally
  • Point of contact for general enquiries via email, phone, or in person, for both internal and external parties
  • Maintain office efficiency by planning and implementing office systems, layouts, and facilities
  • Develop and execute programs to optimize utilization of services and equipment
  • Manage procurement of office supplies and equipment in accordance with company policies and budgets
  • Manage contract and price negotiations with facility management vendors, service providers (such as cleaning, catering, and security services) and office lease
  • Provide support for day-to-day operational requirements such as handling access cards, liaising with service providers for hardware malfunction and other office management issues
  • Assist in recruitment process including sourcing, hiring, onboarding, orienting, training, and monitoring performance of new hires
  • Manage general accounting such as payroll, benefits, bookkeeping, and accounts payable/receivable 
  • Coordinate travel plans and events as required by management 
  • Develop and implement office policies to establish and improve standards and procedures, and monitoring and ensuring adherence
  • Maintain office staff by recruiting, orienting, training, and monitoring employee performance
  • Keep management informed by reviewing and analyzing processes and budgets

Candidate Profile:

  • At least 8 years of experience with office or general management in a professional setting
  • Strong organizational and planning skills in a fast-paced environment
  • Knowledge of office administrator responsibilities, systems and procedures
  • Excellent written and verbal communication skills in English and Greek 
  • Previous HR experience, including creating job descriptions, sourcing resumes, and onboarding
  • Proficiency in MS Office (MS Excel and MS Outlook), email scheduling tools and other cloud based management platforms
  • Hands on experience with office machines (e.g. fax machines and printers) 
  • Excellent time management and problem solving skills
  • Experience with coordinating projects/events

What the company offers:

  • 13th month bonus
  • Medical coverage
  • Annual company bonus subject to attainment of performance-based goals
Expire on: 
Tuesday, 15 August 2017